Administrative Assistant-EMEA & APJ

About this role

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Skills you'll use

What you'll do

• CALENDAR & SCHEDULE MANAGEMENT
• Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs.
• Anticipate and proactively resolve scheduling conflicts with minimal disruption.
• Prioritize meeting requests based on leadership priorities, business rhythms, and urgency.
• Coordinate effectively with internal and external stakeholders to schedule meetings efficiently.
• Ensure leaders are well prepared and their schedules remain organized and optimized.
• TRAVEL COORDINATION
• Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas.
• Develop clear, detailed travel itineraries and travel briefs to minimize friction for leaders.
• Monitor travel plans and proactively manage changes, delays, and disruptions.

Who can apply

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
• Demonstrated experience managing complex, multi-time-zone calendars with a high degree of accuracy and prioritization.
• Experience coordinating domestic and international travel and preparing detailed travel itineraries.
• Proficiency with expense management tools and processes.
• Excellent written and verbal communication skills in English, with professional fluency.
• Strong organizational and time-management skills, with the ability to manage multiple priorities without losing attention to detail.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur or similar expense platforms.
• Experience supporting senior leaders within a global or matrixed organization.
• Experience working with stakeholders across multiple regions and time zones.

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