Invoice & Reconciliation Specialist

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Skills you'll use

What you'll do

• 1. Invoice Matching & Approval
• Execute timely 2-way financial matching for hardware accessories and comprehensive 3-way matching (comparing Purchase Orders, Invoice details, and Goods Receipt Notes) for capitalized hardware assets.
• Ensure invoices are compliant with company requirements before they are approved for payment.
• Cross-reference software-specific invoices against purchase records, verifying unit prices, license tiers, quantities, software titles, editions, and publisher details against the master asset database to confirm alignment before clearing.
• Validate invoice categories across multiple spend areas, including Blanket Purchase Orders (BPOs), standard professional services, software entitlements, and transportation, logistics, and freight charges.
• 2. Dispute & Exception Resolution
• Investigate over-billing, duplicate invoices, and pricing variances; collaborate directly with suppliers to secure credit notes or revised invoices based on regional tax guidelines.
• Process inter-departmental cost reallocations (chargebacks), verifying mandatory financial codes and updating the master reallocation ledger.
• Investigate and resolve invoice disputes and exceptions within the agreed timeframes, getting to the root cause rather than just clearing the queue.
• Audit and process invoices associated with exceptional scenarios, such as out-of-funds POs, overdue invoices, and replacement POs generated due to legal entity modifications or receiving errors.

Who can apply

• 1–6+ years in accounts payable, invoice processing or financial reconciliation.
• Hands-on two-way / three-way matching experience.
• SAP AP / finance experience with strong controls and accuracy discipline.
• Clear English communication for working disputes with suppliers and internal teams.

About Astreya Consultancy India Private

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