HR Specialist - Onboarding - HR Ops

About this role

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Skills you'll use

What you'll do

• Join Hitachi Energy's Employee Lifecycle Services team and play a critical role in creating a seamless and engaging onboarding experience for new hires across our global organization. As an HR Specialist - Onboarding, you will be responsible for managing and coordinating all onboarding activities, ensuring that new employees are successfully integrated into the organization while maintaining accuracy, compliance, and service excellence.
• In this role, you will serve as a key point of contact for candidates, employees, hiring managers, HR partners, and various support functions throughout the onboarding journey. You will coordinate pre-joining activities, prepare employment documentation, manage onboarding transactions within HR systems, and ensure all required approvals and compliance checks are completed accurately and on time.
• You will work within a dynamic global HR shared services environment where delivering an exceptional employee experience is essential. Your ability to manage multiple priorities, maintain high data quality standards, and collaborate with stakeholders across different geographies will directly contribute to employee satisfaction and operational excellence.
• This position offers an exciting opportunity to develop expertise in global HR operations, HR systems, and service delivery while contributing to continuous improvement initiatives that enhance onboarding effectiveness and employee experience.
• How You'll Make an Impact
• Manage end-to-end onboarding activities for new hires, ensuring a smooth and positive employee experience from offer acceptance through joining.
• Prepare and issue employment documentation, including offer letters and onboarding communications, in line with company policies and local requirements.
• Track pre-employment requirements, including background verification, documentation collection, and onboarding compliance activities.
• Maintain accurate employee data in Workday and other HR systems, ensuring data integrity and successful downstream processing.
• Partner with hiring managers, HR Business Partners, recruiters, payroll, and other stakeholders to coordinate onboarding activities and resolve issues proactively.

Who can apply

• Demonstrates effective use of AI and digital tools to enhance problem-solving, decision-making, and productivity, while applying sound judgment, ensuring accuracy and compliance, and maintaining accountability for outcomes.
• Accessibility and reasonable accommodation
• Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
• This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
• Use of Al and automated tools in recruitment
• As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
• Background Screening and Security Checks
• As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.
• For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.
• The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

About Hitachi

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