Securities Services – Company Secretary Associate

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What you'll do

• Review board and committee papers for completeness, quality, and agenda compliance.
• Prepare board and committee meeting agendas in conjunction with the client.
• Maintain and update board and committee meeting calendars.
• Attend meetings and draft accurate minutes and action lists.
• Draft ad hoc written resolutions as required.
• Prepare notices and ancillary documentation for AGMs/OGMs and draft related minutes.
• Organise EGMs, coordinating with notaries and client legal advisors on documentation.
• Collect and track required signatories in line with legal and regulatory requirements.
• Prepare statutory and regulatory filings across EMEA (Luxembourg, Ireland, UK, Jersey, Guernsey).
• Ensure compliance with operational risk processes/controls and support audit planning and coordination.

Who can apply

• Experience providing corporate governance / company secretarial support to boards and committees.
• Proven ability to draft meeting minutes, action logs, and written resolutions.
• Working knowledge of statutory and regulatory requirements impacting governance activities.
• Experience preparing AGM/OGM notices and supporting shareholder meeting processes.
• Experience coordinating EGMs with external stakeholders (e.g., legal advisors, notaries).
• Experience preparing statutory and regulatory filings across EMEA jurisdictions.
• Strong attention to detail with ability to quality-check governance papers for accuracy/completeness.
• Strong organization and time management to deliver to multiple deadlines.
• Understanding of operational risk processes & controls and ability to identify/remediate issues.
• Ability to maintain databases and document management systems per agreed procedures.

About JPMorgan Chase

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