Admin Assistant

About this role

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Skills you'll use

What you'll do

• Calendar Management and Scheduling: Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.
• Travel Coordination and Expense Reporting: Arrange Domestic & International travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.
• Assistance with Routine Requests: Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.
• Meeting and Call Logistics: Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.
• Departmental Meeting Support: Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling/preparation presentation materials, tracking attendance, and managing follow-up communications.
• Event and Offsite Logistics: Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.
• Multi-Team Support: Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.
• Additional Support: Availability to help with tasks from other team members to support overall executive support tasks.

Who can apply

• Bachelor’s degree in business administration, Management, or a related field
• 5years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role
• Proven experience supporting senior leadership
• Excellent communication, interpersonal, and stakeholder-management skills
• Strong business acumen and understanding of organizational priorities
• Exceptional organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong ownership, follow-up, coordination, and problem-solving skills
• High level of discretion, confidentiality, and professional maturity
• Excellent written and verbal English communication

About JLL

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