Executive Assistant

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Skills you'll use

What you'll do

• Provide high-level executive and personal support to the Executive
• Manage complex calendars, inbox and coordinate meetings across multiple time zones
• International & Domestic Travel Arrangements Plan and coordinate complex travel itineraries, working with internal and external stakeholders where relevant
• Arrange domestic and international travel logistics (including visas, flights, accommodation, ground transfers, etc, ensuring the executive has everything and is prepared ahead of the event/meeting)
• Draft communication, agendas, presentations, prepare expense reports and other administrative tasks as needed
• Assist with setting up the cadence for the business unit i.e. support monthly leadership meetings and reviews, taking minutes and recording actions
• Support special projects, team initiatives, and broader business improvement activities
• Assist in event planning and coordination for corporate functions as required e.g team dinners, offsites
• Liaise with internal departments and external stakeholders on behalf of the executive
• Build strong relationships with senior internal and external stakeholders

Who can apply

• 5+ years experience as an Executive Assistant supporting executives in a global organisation
• Have a strong background in organizing international travel and working with multiple time zones.
• Outstanding organisational and time management skills
• Confident communicator with excellent written and verbal skills
• Proactive, pre-emptive, have a sense of urgency, adaptable and able to manage competing priorities with ease
• Professional presence with the ability to build strong relationships at all levels, more specifically with the Executive Assistants in the different markets
• Tech savvy with experience using Microsoft Office, Teams and internal systems
• Comfortable navigating complex, fast-moving environments
• Ability to handle high-pressure situations and tight deadlines with discretion and professionalism.

About Vantive

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