Executive Assistant

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Skills you'll use

What you'll do

• Lend support to the Senior Leadership team as directed to ensure that company goals and objectives are accomplished and operations run efficiently.
• Work closely with the Senior Leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage communication between Management and employees and liaison with internal and external executives on various projects and tasks.
• Plans and orchestrate work in a manner that helps senior executives to ensure organizational priorities are met.
• Manage professional and personal scheduling of meetings/ appointments for Senior Leadership team, specifically managing agenda, email & calls.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Assist with research, browsing & reading of documents, analysing information etc to enable the Senior Leadership team to be more productive.
• Manage content and the flow of information to senior executives.
• Evaluate and assist in developing office policies and procedures for improved work flow.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.

Who can apply

• Evaluate and assist in developing office policies and procedures for improved work flow.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.
• Manage, coordinate, and arrange senior executives’ travel including airline and hotel bookings, transportation, meal coordination, logistics for meetings, presentations and offsites.
• Replenish office materials such as snacks, printer & office supplies.
• Provide administrative and office support, such as creating documents, managing filing and contact database among others.
• Maintain professionalism, strict confidentiality and exercise discretion when interfacing with the Executive team and other parties.
• Record Minutes of meeting and circulate as required.
• Greet clients/visitors, assist them with any requirements and maintain cordial relationships.

About Refyne

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