Executive Assistant (India)

About this role

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Skills you'll use

What you'll do

• 1. Create and send statements or invoices, track payments, and record company expenses.
• 2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• 3. Store and organize documents and files.
• 4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• 5. Research products, purchase goods & secure samples.
• 6. Store, update & collect information for marketing and sales campaigns through a CRM system.
• 7. Monitor projects, conduct internal communication & organize company data.
• 8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• 9. Prepare itineraries, book hotels, rental cars, etc.
• 10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

Who can apply

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Perks & benefits

About Wing Assistant

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